Exhibitor Informaton



Download the current application, current floor plan showing booth availability (plus regular floor plan) and other information. Scroll down.

Announcements & Information


Check this area for important announcements. Access full size floor plans in the download area. Scroll down for more information.



General information about deadlines, booth sizes, fees, electricity and more. Scroll down.

Announcements & Information


2020 applications are now available!

ATTENTION EXHIBITORS: After careful consideration we have decided to eliminate the 6 booths in the outside tent. The weather is too unpredictable and those exhibitors either cook or get wet. Very wet.

Booth availability current as of June 13, 2019.

This is a 2 day event. Exhibitor hours are Friday 5:00pm-9:00pm and Saturday 10:00am-6:00pm. 

ATTENTION LECTURERS: We have joined the 21st century and now have a 55" flat screen monitor in Lecture Room G. You can connect your laptop via an HDMI cable - no more wrestling with the old projector and VGA adapter!

Getting Here is live!

A page with detailed instructions on how to get here, plus local hotels for our out-of-town guests.

Tips for Exhibitors is now live!

2020 Event Dates

Friday, June 5, 2020   5:00pm-9:00pm

Saturday, June 6, 2020  10:00am-6:00pm

Information: Vicky Aldrich at 540-562-2200 X301 (Tuesday-Thursday, 10:00am-4:00pm) or info @ bodymindspiritfest.o


Contact Information

Unity of Roanoke Valley

3300 Green Ridge Road

Roanoke VA 24019


info @ bodymindspiritfest.org

Event Organizer

Vicky Aldrich 540-562-2200 X301

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Fees and Discounts

Booths 1-15, 24 = $165.00

Booths 16-23, 27-35 = $145.00

Booths 25-26 = $195.00

Electricity = $20.00

3.5 inch X 2 inch ad = $35.00

Exhibitor Lecture = $10.00

Non-exhibitor Lecture = $50.00


Register during the event discount = $30.00

Early bird discount = $20.00

Discounts cannot be combined

Make checks payable to Unity of Roanoke Valley

To pay by credit card, call 540-562-2200 X301 between Tuesday and Thursday.

Deadline Schedule

Register during the event discount 

expires on June 8, 2019

Early bird discount expires on December 31, 2019

Remainder of event fee(s)

must be paid in full by April 18, 2020

Ads for program and lecturer headshots

must be emailed to: info @ bodymindspiritfest.org by May 1, 2020 *** Ad size: 3.5 inches wide X 2 inches tall (1050 pixels wide X 600 pixels tall), 300ppi, should be print ready and in one of the following electronic formats: .jpg, .gif, .png  - Lecturer headshots follow the same guidelines for electronic file formats. ***

Booth and Lecture Descriptions must be mailed to address on page 1 of the application or emailed to: info @ bodymindspiritfest.org by May 1, 2020

Booth Sizes

Booths 1-3 = 7.5 feet deep X10 feet wide

Booths 4-5 = 7.5 feet deep X 9 feet wide

Booths 6-15 = 7.5 feet deep X 6.5 feet wide

Booths 16-17 = 7.5 feet deep X 6.5 feet wide

Booths 18-20 = 7.5 feet deep X 6.75 feet wide

Booths 21-23 = 7.5 feet deep X 7 feet wide

Booth 24 = 10 feet deep X 10 feet wide

Booth 25 = 9 feet deep X 15 feet wide

Booth 26 = 15 feet deep X 10 feet wide

Booths 27-28 = 7 feet deep X 6 feet wide

Booths 29-32 = 7 feet deep X 7 feet wide

Booths 33-35 = 8 feet deep X 8 feet wide


Booths 24-26 are on a raised (2 step) platform.

Booths 27-35 are in an adjoining room.


The following booths have access

to electricity: 1-5, 16-17, 21-35

The following booths do NOT have

access to electricity: 18-20

The following booths have limited access

to electricity: 6-15 ***Only 6 spaces within this group can have electricity.***

Tables and Chairs

Each booth comes with 2 chairs and (as available**) 1 undraped table. Let us know if you need more than 2 chairs (no charge for additional chairs).

** We have a limited number of 6 foot tables available on a first come, first served basis.

Due to booth size/access, the following booths are restricted to 1 four foot table: 16, 19, 22

NOTE: All of this information can be found on the application!


In order to maintain a balanced number of service providers and products, no substitutions and/or changes  of services or products is allowed after your application has been accepted, without the permission of the event organizer. Exhibitors shall not assign, sublet, subcontract or apportion  their booth space without the permission of the event organizer.

Contact us at: info @ bodymindpsiritfest.org to discuss any concerns you may have.

Be aware that we have sound healers at this event.

Let us know if you record your sessions and we will work with you to find an appropriate booth location.

Contact us at: info @ bodymindspiritfest.org to discuss any concerns you may have.