Download the current application, current floor plan showing booth availability (plus regular floor plan) and other information. Scroll down.
Check this area for important announcements. Access full size floor plans in the download area. Scroll down for more information.
General information about deadlines, booth sizes, fees, electricity and more. Scroll down.
There are a few changes on the 2019 application: Lecture descriptions are now 40 words, we removed the 5:00pm lecture spot but expanded the lecture schedule to 3 rooms (18 total lectures), and 6 foot tables are available on a first come, first served basis.
Booth availability current as of June 10, 2018
Getting Here is now live!
A page with detailed instructions on how to get here, plus local hotels for our out-of-town guests.
Tips for New Exhibitors is now live!
2019 Event Dates
Friday, June 7, 2019 5:00pm-9:00pm
Saturday, June 8, 2019 10:00am-6:00pm
NOTE: The PDF with fillable fields will be available in a few weeks.
Information: Milton Mabe at 540-562-2200 X307 or Vicky Aldrich at 540-562-2200 X301 (Tuesday-Thursday, 9:00am-4:00pm) or info @ bodymindspiritfest.org
Booths 1-15, 24 = $160.00
Booths 16-23, 27-35 = $140.00
Booths 25-26 = $190.00
Booths 36-41 = $120.00 (OUTSIDE)
Electricity = $20.00
3.5 inch X 2 inch ad = $35.00
Exhibitor Lecture = $10.00
Non-exhibitor Lecture = $50.00
Register during the event discount = $30.00
Early bird discount = $20.00
Discounts cannot be combined
Register during the event discount
expires on June 9, 2018
Early bird discount expires on December 31, 2018
Remainder of event fee(s)
must be paid in full by April 18, 2019
Ads for program and lecturer headshots
must be emailed to: info @ bodymindspiritfest.org by May 1, 2019 *** Ad size: 3.5 inches wide X 2 inches tall (1050 pixels wide X 600 pixels tall), 300ppi, should be print ready and in one of the following electronic formats: .jpg, .gif, .png - Lecturer headshots follow the same guidelines for electronic file formats. ***
Booth and Lecture Descriptions must be mailed to address on page 1 of the application or emailed to: info @ bodymindspiritfest.org by May 1, 2019
Booths 1-3 = 7.5 feet deep X10 feet wide
Booths 4-5 = 7.5 feet deep X 9 feet wide
Booths 6-15 = 7.5 feet deep X 6.5 feet wide
Booths 16-17 = 7.5 feet deep X 6.5 feet wide
Booths 18-20 = 7.5 feet deep X 6.75 feet wide
Booths 21-23 = 7.5 feet deep X 7 feet wide
Booth 24 = 10 feet deep X 10 feet wide
Booth 25 = 9 feet deep X 15 feet wide
Booth 26 = 15 feet deep X 10 feet wide
Booths 27-28 = 7 feet deep X 6 feet wide
Booths 29-32 = 7 feet deep X 7 feet wide
Booths 33-35 = 8 feet deep X 8 feet wide
Booths 36-41 = 7 feet deep X 8 feet wide
Booths 24-26 are on a raised (2 step) platform.
Booths 27-35 are in an adjoining room.
Booths 36-41 are OUTSIDE,
under a 20X30 tent with side walls.
The following booths have access
to electricity: 1-5, 16-17, 21-41
The following booths do NOT have
access to electricity: 18-20
The following booths have limited access
to electricity: 6-15 ***Only 6 spaces within this group can have electricity.***
Each booth comes with 2 chairs and (as available**) 1 undraped table. Let us know if you need more than 2 chairs (no charge for additional chairs).
** We have a limited number of 6 foot tables available on a first come, first served basis.
Due to booth size/access, the following booths are restricted to 1 four foot table: 16, 19, 22
NOTE: All of this information can be found on the application!
In order to maintain a balanced number of service providers and products, no substitutions and/or changes are allowed after your application has been accepted, without the permission of the event organizers.
Contact us at: info @ bodymindpsiritfest.org to discuss any concerns you may have.
Be aware that we have sound healers at this event.
Readers: let us know if you record your sessions and we will work with you to find an appropriate booth location.
Contact us at: info @ bodymindspiritfest.org to discuss any concerns you may have.